On-site presentation guide
Instructions for presenters of EAI ArtsIT 2024:
On-Site Authors (Main and Special Tracks Only)
1. On-site authors are required to bring their presentation on a USB drive. You may use your own or one provided by us.
2. Alternatively, you can submit your presentations in advance by emailing them to [email protected] and CCing the conference manager, Veronika Kissova at [email protected].
We will display your slides on the screen and provide you with a remote to control them. We recommend using .pptx or PDF format for your slides.
Presentation Instructions:
15 min presentation & 5 min for Q&A sessions
Presentation time is crucial. To manage your time effectively, structure your slides around the key points you want to make, using no more than one slide per minute. Keep slides simple and readable.
Be ready to start your presentation as soon as the previous one finishes, as staying on schedule is important. Meet with your session chair during the break just before your session, either inside or near the presentation room. If the room is available, take the opportunity to test the equipment.
Key Points:
-Users must bring their own adapter/converter if using their own laptops.
-Ensure your presentation runs smoothly on a Windows platform if you’re using Mac or Linux.
-Test videos or animations.
-Embed all fonts used in your presentation.
-Ensure your slides are visible to the entire audience.
Remote Authors (Main and Special Tracks Only)
Online registered authors (Main and Special Tracks Full Papers) are required to pre-record the presentation of their paper according to the instructions on this page.
Poster Authors
Poster sessions provide an excellent opportunity for authors to showcase their papers and engage in detailed technical discussions with interested attendees. It is crucial to present your content clearly and prominently to attract those who may be interested in your work.
Prepare key talking points to present periodically to the audience gathered around your poster throughout the session. Focus on highlighting the core innovation of your research and be ready to interact with attendees as they approach.
The 2024 conference is scheduled to be an in-person event, and poster presentations will take place at the physical conference venue. For each accepted poster, at least one author is mandated to register for the conference and participate in the poster session in person. Please contact the organizing committee if you are unable to attend in person and ensure that you submit the fast-track teaser demo video following the guidelines outlined below.
Posters will have a designated panel, measuring 1 meter in height and 2 meter in width (2 posters per panel). It is recommended to prepare your poster in A1 Portrait format and ensure it is printed well in advance.
-If you’d like to display media alongside your poster, you must use your own laptop.
-Your poster should be in A1 size and portrait orientation 594 x 841 in mm (23.4 x 33.1 in inches), preferably matte paper.
-Ensure to print your poster in advance. The poster panel dimensions are 1m high and 2m wide fitting two posters side by side.
Poster template: A1 (594 x 841 in mm or 23.4 x 33.1 in inches)
*** We strongly encourage poster authors to create a 5-minute teaser video to showcase during the main conference (fast-track session). Since poster presenters won’t have the opportunity to present in front of the entire audience, this is a great way to promote your posters ahead of the poster session and ensure wider visibility. Please follow the Paper Presentation Recording Instructions here when preparing your poster video.
Demo Authors
Demonstrations should capture the attention of the diverse community in Arts and Technology and be suitable for presentation in a conference setting, showcasing novel and innovative work.
The conference will supply the necessary basic infrastructure for the demos.
The 2024 conference is scheduled to be an in-person event, and demonstrations will take place at the physical conference venue. For each accepted demo, at least one author is mandated to register for the conference and participate in the demo session in person.
Authors are expected to bring physical equipment for a prototype demonstration. Make sure authors list their demo requirements to the committee with the camera-ready version.
