We invite proposals for Special Tracks that focus on emerging or specialised topics within the ArtsIT scope & topics.

Special Tracks operate as focused mini-conferences within the main event, each led by a Special Track Chair and Technical Program Committee Members/ Reviewers responsible for the full peer-review process. All submissions undergo double-blinded review by at least three different expert reviewers and plagiarism screening through the Confy+, EAI Submission & Review system.

This model strengthens topic-specific discussions at the conference, provides a dedicated section in the indexed proceedings, and enhances review quality by engaging domain experts. At the same time, it supports the main program by distributing the reviewing workload more effectively.

Special Tracks offer a valuable opportunity to build academic visibility while contributing to the conference’s quality and community impact.

Special Track Chair Responsibilities and Process:

• Propose a focused Special Track topic within your academic field and serve as Special Track Chair

• Submit a title, Call for Papers (CFP) text, short bio, and photo for the Special Track co-Chairs for the dedicated “Call for Special Track papers” web page

• Form a Special Track: Technical Program Committee of subject-area experts to manage the peer review process

• Upon approval of the main Special Track Chair – Organising Committee, a dedicated Special Track – Call for papers page will be created on the conference website

Promotion & Submissions:

• Actively promote your Special Track through your academic networks, mailing lists, social media, and/ or direct invitations

• Invite both paper submissions and qualified reviewers

• EAI will support promotion through official marketing materials and announcements: The Call for Papers – Special Track Posters will be shared with all Special Track co-Chairs

Review & Publication:

• Manage double-blinded peer review using the EAI Confy system (minimum three different international reviewers per paper)

• Notification decisions of the authors´submitted papers: acceptance or rejection decisions will be made directly in the Confy+ system via automatic email notification

• Oversee registered special track papers and their camera-ready submissions

• Accepted papers appear in a dedicated Special Track session and proceedings section

Incentives & Minimum Requirements:

• Partial discounts (25–50%) may be available to the main Special Track Chair, who will attend the conference in person 

• Final available discounts for Special Track Chairs will be made after the Special Track – Notification deadline and availability will be based on the actual EAI ArtsIT 2026 conference budget and the actual conference expenses

• A minimum of 4-6 accepted and registered special track papers is required for a dedicated session and proceedings section

Scheduling & Tools:

• Special Track deadlines should align closely with the Main Track conference deadlines

• All Special tracks submission & review management is handled through the EAI Confy conference system

EAI ArtsIT 2026 – Conference Proceedings:

• The conference proceedings will be submitted for publication to Springer in the indexed LNICST series. Read more in the Publication Section.

Special Track proposals Submission deadline: TBA

TBA

The special track proposal should include:

• Special Track title
• A short description of the Special Track
• Name, email address, and affiliation for special track organizers
• Scope and Topics

After Special Track proposals are approved, Special Track Chairs will be asked to deliver their photo, and short Bio and to identify a few TPC members/reviewers for your track. This will help streamline the review process when the time comes. Please provide 5–10 TPC members/ reviewers, including their names, affiliations, and email addresses. Technical Program Committee should be international.

All registered and presented papers will be submitted for publishing by Springer – LNICST series and made available through SpringerLink Digital Library: ArtsIT Conference Proceedings. This series is indexed in leading indexing services, such as Web of Science, Compendex, Scopus, DBLP, EU Digital Library, IO-Port, MatchSciNet, Inspec and Zentralblatt MATH.

Available Journals

Authors have the opportunity to publish their articles in the EAI Endorsed Transactions journal selected by the conference (Scopus, Ei-indexed, ESCI-WoS, Compendex) by paying an additional $250, discounted from the standard $400 rate for conference authors.

The article’s publication is subject to the following requirements:  

• It must be an extended version of the conference paper with a different title and abstract. In general, 30% of new content must be added.
• The article will be processed once the conference proceedings have been published.
• The article will be processed using the fast-track option.
• Once the conference proceedings are published, the corresponding author should contact us at [email protected] with the details of their article to begin processing.

Additional publication opportunities

• EAI Transactions series (Open Access)
• EAI/Springer Innovations in Communications and Computing Book Series
  (titles in this series are indexed in Ei Compendex, Web of Science & Scopus)

EAI is an open community dedicated to creating an environment where every member receives the same opportunities, benefits and opportunities to develop and grow their research mission and career. As the largest free professional research society in the world EAI offers a complete range of conference proceedings publication opportunities. Based on the qualification of the conference and the conference scope EAI provides the possibility to publish the proceedings for every sponsored conference. Consistent with its mission to support developing communities all EAI sponsored conferences appear in EUDL, the European Union Digital Library (EUDL). EUDL is Open Access and free for EAI members reaching a community of 250,000 subscribers and providing the visibility that allows the conference organizers to develop the conference into a fully fledged indexed proceedings publication in subsequent years.

Papers should be submitted through EAI ‘Confy+‘ system, and have to comply with the Springer format (see Author’s kit section).

• Full/ Regular papers should be 12-20 pages in length. (Excluding appendices, references, appreciation, etc.)
• Short papers should be 6-11 pages in length. (Excluding appendices, references, appreciation, etc.)

*Please note that additional pages will be subject to an extra charge for each extra page uploaded.

All conference papers undergo a thorough peer review process prior to the final decision and publication. This process is facilitated by experts in the Technical Program Committee during a dedicated conference period. Standard peer review is enhanced by EAI Community Review which allows EAI members to bid to review specific papers. All review assignments are ultimately decided by the responsible Technical Program Committee Members while the Technical Program Committee Chair is responsible for the final acceptance selection. You can learn more about Community Review here

1. Go to Confy+ website.
2. Log in or sign up as a new user.
3. Select your desired track.
4. Click the ‘Submit Paper’ link within the track and follow the instructions.

• All papers must be submitted in English. 

• Submitted PDFs should be anonymized.

• Double-blind review process.

• Previously published work cannot be submitted, nor can it be concurrently submitted to any other conference or journal. These papers will be rejected without review. 
• Papers must follow the Springer formatting guidelines (available in the Author’s Kit section). 
• Authors must read and agree to the Publication Ethics and Malpractice Statement.

• Submission closes at 23:59 UTC (Coordinated Universal Time) on the day of the Submission Deadline.

• As per new EU accessibility requirements, going forward, all figures, illustrations, tables, and images should have descriptive text accompanying them. Please refer to the document below, which will assist you in crafting Alternative Text (Alt Text)

HOW TO WRITE GOOD ALT TEXT

For full information, click HERE.

AI Authorship Policy

Large Language Models (LLMs), such as ChatGPT, do not currently satisfy our authorship criteria. Notably an attribution of authorship carries with it accountability for the work, which cannot be effectively applied to LLMs. We thus ask that the use of an LLM be properly documented in the Acknowledgements, or in the Introduction or Preface of the manuscript.

The use of an LLM (or other AI-tool) for “AI assisted copy editing” purposes does not need to be declared. In this context, we define the term “AI assisted copy editing” as AI-assisted improvements to human-generated texts for readability and style, and to ensure that the texts are free of errors in grammar, spelling, punctuation and tone. These AI-assisted improvements may include wording and formatting changes to the texts, but do not include generative editorial work and autonomous content creation. In all cases, there must be human accountability for the final version of the text and agreement from the authors that the edits reflect their original work. This reflects a similar stance taken on the AI generative figures policy, where it was acknowledged that there are cases where AI can be used to generate a figure without being concerned about copyright e.g. to generate a graph based on data provided by the author. 

AI Authorship Guidance

Authors should familiarise themselves with the current known risks of using AI models before using them in their manuscript. AI models have been known to plagiarise content and to create false content. As such, authors should carry out due diligence to ensure that any AI-generated content in their book is correct, appropriately referenced, and follow the standards as laid out in our Book Authors’ Code of Conduct.

AI-generated Images Policy

The fast-moving area of generative AI image creation has resulted in novel legal copyright and research integrity issues. As publishers, we strictly follow existing copyright law and best practices regarding publication ethics. While legal issues relating to AI-generated images and videos remain broadly unresolved, Springer Nature journals and books are unable to permit its use for publication.

Exceptions:

• Images/art obtained from agencies that we have contractual relationships with that have created images in a legally acceptable manner.
• Images and videos that are directly referenced in a piece that is specifically about AI and such cases will be reviewed on a case-by-case basis.
• The use of generative AI tools developed with specific sets of underlying scientific data that can be attributed, checked and verified for accuracy, provided that ethics, copyright and terms of use restrictions are adhered to.

Papers must be formatted using the Springer LNICST Authors’ Kit.

Instructions and templates are available from Springer’s LNICST homepage:

• LaTeX2e Proceedings Templates (zip)
• Microsoft Word Proceedings Templates (zip)

Please make sure that your paper adheres to the format as specified in the instructions and templates.

When uploading the camera-ready copy of your paper, please be sure to upload both:

• a PDF copy of your paper formatted according to the above templates, and
• an archive file (e.g. zip, tar.gz) containing the both a PDF copy of your paper and LaTeX or Word source material prepared according to the above guidelines.

*As per new EU accessibility requirements, going forward, all figures, illustrations, tables, and images ought to have descriptive text accompanying them. Please refer to the document below, which will assist you in crafting Alternative Text (Alt Text). 

Download HERE.